Works Tenders - Types of

 

Tenders in Works  – Types

1. Open Tenders or Advertised tenders.

2. Limited

3. Special Limited tenders.

4. Single Tender.

1. Open/Advertised tenders:

ü  Open tendering system is the widely used one as it ensures fair competition by which reasonable rates can be obtained.  The system of invitation to tender by public advertisement in the most open and transparent  manner possible should be used as a general rule and must be adopted.  Powers to invite Open tenders Vide item No.6 of part-A of MSOP.

ü    Powers have been delegated to officers at different levels to call open tenders. 

ü  Generally before calling tenders, vetted sanctioned estimate for the work proposed to be tendered for, should be available and also other requirements such as funds availability, approved drawings, site availability, materials to be issued by Deptt etc., .   In the absence of sanction of detailed estimate, pre-vetting of tender schedule is to be taken.

2. Limited tenders: 

ü  Where for reasons which should be in the public interest, it is considered not practical or advantageous to call for open tenders, Limited tenders may be invited with the concurrence of FA&CAO and approval of competent authority

ü   Limited tenders are to be invited from contractors borne on approved list. 

ü  In S.C.Rly, PHOD/CHOD is having powers to call Limited tenders up to Rs.5 crores in each case, HOD/DRM/ADRM/CSM is having powers up to Rs.1 crore. JAG officers have powers to call LT up to Rs.25 lakhs.  At least 10 names should be on the approved list of contractors.

3. Special Limited tenders:

     

ü  This type of tendering system is adopted for works of specialized nature, works of urgent nature and consultancy works.  Finance concurrence is necessary. 

ü Special LT will be invited from the specialized and reputed contractors/organizations/agencies.

ü   Tenders from whom Special LT are to be invited should preferably be more than six but not less than four. 

ü  Tenderers need not be borne on the approved list.

4. Single tender: 

ü  Single tender is invited in case of emergencies, accidents, breaches involving dislocation to traffic. 

ü  The powers to be exercised in times of cyclone, floods, accidents, sabotage, enemy action, explosions, cases of extreme urgency such as works or supplies necessary to safeguard life or property or repair damage to track caused by flood breaches,  washaways, accidents or other unforeseen contingency so as to maintain through communication.

ü   For restoration of traffic within shortest possible time, single tender is invited from the experienced and reputed contractor who has the previous experience of having executed such emergency works. 

ü   CAO/Con is having full powers to call single tender in case of works of specialized nature only.

ü   Finance concurrence is necessary. Estimate provision should be available to meet the expenditure incurred through quotation route. 

ü  To dispense with calling of tenders for works which are urgent in nature and to accept offers received in response to quotations. Finance concurrence is necessary. Powers have been delegated in Item No.5 – F of part – A of MSOP- works matters. 

ü  The powers shall be exercised by the officers with their administrative approval.  The powers should be exercised sparingly. The circumstances under which quotations have to be called should be spelt out. Quotations should not be for items which can be executed through the existing contracts including zonal contracts. Quotations should not be for fancy items. After finalization of the quotations, work order will be placed on the selected bidder. 

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Works Tenders Acceptance Powers - 23.09.2024

 Works Tenders Acceptance Powers - 23.09.2024 

Click here for the letter

GM - Full Powers

CAO/CN (HAG) - Full Powers

PAC - Proprietary Article Certificate in Stores Accounts

 

PAC - Proprietary Article Certificate   ( Stores)

• Proprietary (Adjective) -   Of a product, marketed under and protected by a registered trade name.   

• PAC stands for Proprietary Article Certificate  

• The PAC form

1. Description of Article:  

2. Quantity:  

3. Approximate cost, if known: 

4. Maker’s name and address: 

5. Name of Local Agents:  

6. I approve the above purchase and I certify that: - 

1. No other make / brand will be suitable. 

2. This is the only firm who is manufacturing / stocking this item. 

3. A similar article is not manufactured or sold by any other firm, which could be used in lieu.  

Note: Delete (a) or (c) whichever is not necessary

Signature:

        Date:                                                                                 Desg. of Officer:  

 

• Brand PAC or Qualified PAC  - (a) is certified and deleting ( c )  

• Clear PAC  - (c ) is certified and deleting (a)   

                          Powers of Signing PAC: By User Department 

PHOD/CHOD	CWM/ADRM/SAG	SG/JAG	SS	JS
Above Rs.25 Lakhs	Up to Rs. 25 Lakhs	Up to Rs. 15 Lakhs	Up to Rs.2 Lakhs	Up to Rs.75000

PTO - Preferential Traffic Order 2024-25

PTO - Preferential Traffic Order   

• Source: The PTO General Order No. 98  (for allotment of Wagons) w.e.f 01.04.2024. Unless canceled earlier, it will remain in force up to 31st March 2025 Click for GO 98

• Section 70 of the Railways Act, 1989 - First comes first to serve - Basis for Booking and transportation of Goods.  No priority or No preference  

 

• Section 71 of Railway Act, 1989 - Orders are issued by Central Government to Railways Administration from time to time - For giving priority or preference to booking and transportation of particular types of commodities in the interest of the Nation / Public in General or for Industrial Development. 

 

• PTO - Preferential Traffic Order - Published by the Central Govt in Gazette and informed the Railway Administration.  

 

• PTO validity - 1 Year.  

 

• The priority route is decided and Goods are carried by that route only

  

Priority	Traffic
A	Military Traffic sponsored by MILRAIL and approved by the Railway Board
B	Emergency Relief works (for natural calamities like floods, drought, earthquakes etc)  - Sponsored by an Officer, not below the rank of Dy.Secretary of Central / State Government or by a Non-Government Organisation. All Food grains except quota traffic notified by the Railway Board.  Levy Sugar for PDS - Public Distribution System & other welfare programs sponsored by FCI - Food Corporation of India / State Govts or their agencies approved by the Railway Board. Proposals for sponsorship of any other commodity by a Central Govt agency  will require specific approval of the Railway Board.
C	1	Coal	i) Sponsoring authority is Public Sector Coal - Accepting authority is ED/RM, Kolkata for ER, ECR, SER, SECR & ECoR  ii) Sponsoring authority is Private coal companies - Accepting authority is COM/CFTM of other Zonal Railways iii) Sponsoring authority is Coal Importers - Accepting authority is PCOM/CFTM of respective Zonal Railways
	2	Iron Ore	Sub - Priority	Traffic Type
			C +	From Customer’s own private siding to his own private siding at unloading end of for domestic manufacturer
			C	One end to other end, the Customer is having his own private siding at either end for domestic manufacture
			C -	One end to the other end, the Customer not owned by him at both ends.
	3	Other than 1 & 2	i) Non - refined Edible Salt - For the States of West Bengal, Assam, Sikkim & Tripura  - Sponsored by the respective State Governments .  For the other States  - The Sponsored by Salt Commissioner & Accepted by the Zonal Railways (Amendment 2 to GO.98 dated 02.08.2024) ii) Common Salt to approved iodization plants - For the States of West Bengal, Assam, Sikkim & Tripura  - Sponsored by the respective State Governments .  For the other States  - The Sponsored by Salt Commissioner & Accepted by the Zonal Railways (Amendment 2 to GO.98 dated 02.08.2024)   iii) Fertilizer - Sponsored by Fertilizer manufacturers / Importers  - Accepted by the Zonal Railways    iv) POL - Petroleum, Oil & Lubricants - Sponsored by Oil companies - Accepted by the Railway Board
D	All other Traffic not included in A, B & C

General Instructions:  

 

•  Block Rake traffic is preferred over Peice-meal Traffic. 

 

•  Traffic will have preference over other Traffic within the same class of Priority in the following order: 

 

1.      Traffic guaranteed under special Schemes 

2.      Traffic in rakes loaded from the Good shed of the station having round the clock working

3.      Traffic booked from Full rake handling siding having mechanized loading facility.

4.      Traffic offered for distance of more than 600 Kms within the same classification  

5.      Single Point Block rakes over two-point / multipoint mini rakes  

6.      Wednesday & Saturday shall be reserved and notified for allotment of rakes as per the ODR - Date of Registration irrespective of the class of priority.   

7.      Monday & Friday will be  nominated two days for according higher priority to traffic covered under Premium Indent Scheme

 

•  Any Traffic under special orders of the Ministry of Railways (Railway Board) / Zonal Railways 

Key points for MCQ 

 

1. PTO stands for Preferential Traffic Order 
2. PTO validity - 1 Year   
3. PTO - Issued by Central Govt and published in Gazette
4. No of Priorities under PTO - 4 
5. MIL RAIL - Military wing of the Railways  (Office at Sena Bhawan, Army Hqrs) 
6. Railways Act - Year 1989 (The First act in 1890)
7. PDS stands for Public Distribution System 
8. RMS stands for Raw Material for Steel plants 
9. POL stands for Petroleum, Oil, & Lubricants 
10. ED/RM - Executive Director Rail Movement
11. SCO stands for Salt Commissioner Organization - Hqrs - Jaipur
12. Salt Commissioner is working under DPIIT 
13. DPIIT stands for Department for Promotion of Industry & Internal Trade (Ministry of Commerce & Industry)

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Material Modification - New Definition सामग्री संशोधन - नई परिभाषा

 

Material Modification - New Definition 

• Authority: ACS 59 dated 26.09.2022 (to the Engineering Code 2012) and Paras 1109 to 1112 of Engineering Code 2012 Click here 

• MM stands for Material Modification 

• MM sanctioned as an exception i.e., which should not be ordinarily resorted to. 

• Work justifies to constitute as Material Modification is :  

• Any work which is independent work per se (by its very nature),

• But is essentially required to be done with the existing work 

• Direct link with the existing work 

Sanction of the MM - Material Modification will be as per delegation of powers issued by the Railway Board from time to time. 

• The following works will not constitute Material Modification:

• Modifications that arise due to issue of policy by the Railway Board i.e., change in specifications or standards of construction, interlocking, electrification, traction, SOD requirement. 

• Minor modifications during the execution of Yard work for completing the same. 

• Modifications resulting out of statutory or legal requirements

• Modifications to bring in economy in Construction and timely delivery of Project 

• Any work essentially required for completing the Project.

Note: As a general rule, any additional scope of work should be sanctioned separately and should not be taken up as Material Modification of an existing work. 

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सामग्री संशोधन - नई परिभाषा

प्राधिकरण: ACS 59 दिनांक 26.09.2022 (इंजीनियरिंग कोड 2012 के लिए) और इंजीनियरिंग कोड 2012 के पैरा 1109 से 1112 यहाँ क्लिक करें  

MM का मतलब है सामग्री संशोधन

MM को अपवाद के रूप में स्वीकृत किया जाता है, अर्थात, जिसका सामान्य रूप से सहारा नहीं लिया जाना चाहिए।

कार्य को सामग्री संशोधन के रूप में माना जाना उचित है:

• कोई भी कार्य जो अपने आप में स्वतंत्र कार्य है (अपनी प्रकृति से),

• लेकिन अनिवार्य रूप से मौजूदा कार्य के साथ किया जाना आवश्यक है

• मौजूदा कार्य के साथ सीधा संबंध

• MM - सामग्री संशोधन की स्वीकृति रेलवे बोर्ड द्वारा समय-समय पर जारी शक्तियों के प्रत्यायोजन के अनुसार होगी।

निम्नलिखित कार्य सामग्री संशोधन नहीं माने जाएँगे:

• रेलवे बोर्ड द्वारा नीति जारी करने के कारण होने वाले संशोधन, अर्थात निर्माण, इंटरलॉकिंग, विद्युतीकरण, कर्षण, एसओडी आवश्यकता के विनिर्देशों या मानकों में परिवर्तन।

• यार्ड कार्य के निष्पादन के दौरान इसे पूरा करने के लिए किए जाने वाले छोटे-मोटे संशोधन।

• वैधानिक या कानूनी आवश्यकताओं के परिणामस्वरूप किए जाने वाले संशोधन

• निर्माण में मितव्ययिता लाने और परियोजना की समय पर डिलीवरी के लिए किए जाने वाले संशोधन

• परियोजना को पूरा करने के लिए अनिवार्य रूप से आवश्यक कोई भी कार्य।

नोट: एक सामान्य नियम के रूप में, कार्य के किसी भी अतिरिक्त दायरे को अलग से स्वीकृत किया जाना चाहिए और इसे किसी मौजूदा कार्य के भौतिक संशोधन के रूप में नहीं लिया जाना चाहिए।

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