Subsidiary Accounts Records
5 marks question in 2016
Books & Budget (with books)
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In addition to General Books i.e., 1) Daily Cash
Book 2) Monthly Cash Book 3) The Journal 4) The Ledger,
the following Subsidiary Accounts Records should be kept by each Accounting
circle.
1.
Register of Earnings - Should record the
earnings of the Railway under all the detailed heads of classification
prescribed in Volume II of the Indian Railway Financial Code. These registers
may be kept in convenient parts to facilitate application of statistics of
earnings.
2.
RAR - Revenue Allocation Registers - A separate
Allocation Register should be maintained for Abstracts A to N. Posted separately for expenses whether by
cash or book adjustment (through journal voucher -JV).
3.
Registers of Works - A collective record of
expenditure designed
A.
Control of expenditure with reference to the
Estimates
B.
For effecting budgetary control
C.
To enable any material modification occurring
being spotted.
4.
Suspense Registers - Reflect transactions which
cannot immediately be charged to final heads. Examples are
A.
Demands Payable Register
B.
Misc. Advances Register
C.
Loans & Advances Register
D.
Deposits unpaid Register
E.
Deposits Miscellaneous Register
5.
Register of Works expenditure classified under
different sources of finance i.e., Capital, DRF, DF etc
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These records are of the utmost importance in as
much as they are designed to exhibit the details of the transactions under
Revenue, Capital, DRF, DF & Suspense heads.
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Separate set of the above subsidiary registers
should be maintained to record the expenditure met from the contingency Fund.
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Posted directly from the Vouchers or Summary
statement of vouchers like CO7.
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