Traffic Accounts - Worked Lines - 31st Chapter
of Accounts Code Vol. 2
What is Worked Lines?
Answer: The Worked Lines, that
are
·
Constructed at the cost
of Branch Line companies, Private Companies, JV - Joint Venture companies,
Local Bodies, State Governments etc (PPP- Public Private Partnership)
·
Worked by the Main Line
System i.e., Indian Railways
- Agreements
(entered with the above bodies) - Basis for Working as well as the
apportionment of the revenue & expenditure of such Worked Lines.
- A
copy of the said Agreement with main features should be maintained in the
Accounts Office and updated for reference if required. The features
are:
·
The Gross revenue of
each Worked Line
·
Percentage or
proportionate share or actuals to be recovered from each line as working
expenses,
·
The rebate to be allowed
under certain conditions,
·
Principles of
apportionment,
·
GST provisions etc,
Apportionment between the Main Lines i.e., Indian Railways and
the Worked Lines:
- Coaching
Revenue includes
·
Fares and freight
charges proper for carrying the various kinds of Coaching Traffic
and
·
Other special charges
such as Pilgrim tax, Poll tax or GST and Cartage charges, etc.
- The
Taxes and terminal charges - if leviable and included in fares
·
Creditable to the
parties concerned
·
Excluded from the fares
before apportionment.
- Cartage
charges:
·
Not payable to the
Worked Lines;
·
Deducted from the
Freight before apportionment.
- Special
Charges - Excluded:
·
Those that do not
pertain to Worked Lines are levied for specified purposes unconnected with the
Worked Lines and should be excluded from the fares & freight before
apportionment. If specifically mentioned in the Railway Board guidelines or
explicitly mentioned in the Agreement, the same is Included in the Fares &
Freight.
- Undercharges
- The Correct amount to be apportioned regardless of the amount
collected.
- Overcharges
- No credit to be afforded to Worked Lines. So it should be excluded
before the apportionment.
- Penalty/Clerkage
charges - As is where is basis. That means Credited to the Main Line
Station or Worked Lines Station as the recovery is done at Main Line
Station or Worked Line Station respectively. So no
apportionment.
Apportionment of Carried Over Traffic:
- If
within the Zonal Railway - Based on the Agreement
- In
the absence of the above, either Matrix in CAS - Central Apportionment
System or through FOIS - Freight Operations Information System as provided
by the CRIS
- As
per the guidelines of Para 868 of Finance Code Volume 1 and Para 2324 of
Accounts Code Volume 2
Items to be deducted before apportionment:
- The
Taxes and Terminal charges
- The
Cartage charges
- Overcharges
- All
Special charges (which do not pertain to Worked Lines) are levied for
specified purposes unconnected with the Worked Lines.
Other Traffic:
- The
following items which are creditable to the Worked Lines - should be
picked up from the Station Balance Sheets of Worked Line Stations
only
Coaching
Traffic:
1.
Left Luggage, Wharfage
& Demurrage
2.
Platform Tickets
3.
Excess in Booking
4.
Telegraph Revenue
5.
Special Debits taken by
Station in the Coaching Balance Sheets, but not accounted in the returns submitted
to the Accounts Office
Goods Traffic:
6.
Demurrage &
Wharfage
7.
Special Debits taken by
Station in the Goods Balance Sheets, but not accounted for in the returns
submitted to the Accounts Office
- Items
debitable to the Worked lines, that is, items of credit taken by stations
of the Entire System in their Coaching or Goods Balance sheets in respect
of:
1.
Overcharge sheets
pertaining to Station's outstandings
2.
Previous Debits
withdrawn
3.
Reversal of Credits.,
and
4.
Re-booking
etc.,
Payments to Worked Lines:
- Statement
prepared every Month
- Net
Revenue = Gross Revenue minus share of working expenses
- Rounding
off to the nearest rupee
- Passed
on to the Books Section (of the Accounts Office) for arranging Payment to
the Worked Lines
Advance Payments:
- In
some cases, Advance payments is allowed.
- A
certain percentage of Advance payment of Revenue to the Worked Lines
- Quarterly
or Half Yearly
- Actual
Revenue on that date plus Approximate Revenue for the rest of the period
will be based for calculating the Advance payments.
- Necessary
adjustment between Actual and approximate figures- Should be made at the
time of the yearly final payments, when actual Revenue for the whole year
are known.
Test Check:
- Very
difficult for automatic reconciliation to prove the accuracy of Worked
Lines accounts.
- The
important one is compiling Worked lines accounts taking lakhs of
transactions in each month
- Hence,
a Test check of Worked Lines Accounts is necessary.
- The
Accounts prepared by the Staff should be subjected to a rigorous test
check by the Supervising staff as well as by the staff compiling the
Accounts
Note: The Word Revenue is used in place of Earnings.
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