PMC - Project Management
Consultancy
Ø
New concept in Indian
Railways.
Ø
What is PMC ? It is consultancy which brings specialized
skills and knowledge to assist the companies /Organizations (like Indian
Railways) by providing oversight & leadership in executing the projects "from planning to completion". That is managing projects and related specific
activities within given constraints of time, budget & quality.
Ø
Why PMC required in
Indian Railways ? Due to shortage
of skilled staff for supervision of Railway projects in Indian Railways. PMC can be obviated/avoided by launching a
massive recruitment drive to fill the existing vacancies of supervisory staff
in all departments.
Salient features of PMC
Ø
Works costing Rs. 10 crores and above in Open line, Construction and RE organisation (Railway Electrification)
Ø
Only for throughput enhancement construction
projects i.e., Doubling, Traffic facility, Railway Electrification and S& T
works only.
Ø Personal approval of DRM/PHOD/CHOD would be required on case to case basis.
Ø
All PMC tenders
irrespective of its value shall be finalized by the tender committee of SAG
level & above
Ø
PMC is
contract based, not project based.
Ideally high value projects should be executed on a composite contract
basis covering works relating to all depts like Civil, Electrical, OHE, S&
T etc.
Ø
PMC is distinct from other consultants, if any
engaged for planning, survey and other activities that precede the actual award
of Contract.
Ø
PMC shall be finalized on QCBS - Quality & Cost Based Selection method i.e., on parameters of qualification
and experience of the Consultant and their key personnel.
Ø
PMC will be finalized on
the Two packet system of Tendering i.e., Technical Bid followed by Financial Bid.
Measurements - For works, where PMC exist
Percentage
Check
|
By PMC
personnel
|
By Railway
Personnel
|
100 %
|
Supervisor
|
-
|
20 % Test Check
|
Resident Engineer/Asst Resident Engineer
|
-
|
Not less than 10 % - Representative check
|
-
|
Nominated Engineer
|
Random check
|
-
|
Project Engineer i.e., Dy.CE (in
charge)
|
Ø
Project Engineer
- JAG officer is responsible for all issues such as 1) Billing 2) Measurements
3) Quantity variations 4) Progress Report, etc.
The detailed duties and responsibilities of the Project Engineer shall
continue to be as per existing procedure except to the extent modified in PMC
guidelines.
Ø
Hidden items - Test check shall be recorded in
the presence of Railway Supervisor.
Ø
PMC shall indemnify the Railways for excess
billing claimed (by oversight or intentional) duly taking out a Insurance
policy against all risks as specified in the Tender.
Ø
It is the responsibility of PMC to keep a tag on
variation in quantities in contracts and raise an alarm sufficiently in advance
to enable Railways to take necessary action.
Ø
PG - Performance Guarantee - submitted by PMC
for ensuring the execution of work with due control for safety, quality control
and project progress monitoring.
Payments to PMC - Accepted Man
month rates
80 %
|
Based on the actual deployment of staff of PMC duly certified by the
In charge i.e., Dy.CE
|
10 %
|
Shall be released proportionally to the average financial progress
of the work.
|
6%
|
On preparation & Submission of Final Bill
|
4%
|
During DLP - Defect Liability Period of one
year (1% for each quarter)
|
100 %
|
Ø
DLP - Defect
Liability Period is the fixed period of time starting from the date of practical
completion, during which the contractor has an express contractual right to
return the site to rectify the defects. In Railways - PMC contracts , DLP is
One year.
Ø
Penalties - 3 times the
payable remuneration for non availability of key personnel of PMC during
important activities like Pre-non interlocking, Non-interlocking work &
commissioning of project.
Ø
PMC should ensure that the works contractor maintain systems, such a QAS - Quality Assurance System in place
and see that the same is properly implemented or not.
Ø
PMC is responsible for getting approval of the
competent Railway authority 1) for construction methodology proposed by the
Contractor 2) changes in design & scope of work, if any warranted during
the project execution 3) timely reaching of milestones fixed 4) good
performance of the asset created during defect liability period.
Ø
Success
of PMC - depends on the minimum guaranteed fund allocation during the
Construction period.
Ø
The expenditure incurred on PMCs should be within the D & G charges as per extant instructions.
Ø
Initially the selected key personnel of PMC - should undergo training at IRICEN, Pune
(Indian Railways Institute of Civil Engineering) . But cost of training & other incidental
expenditure in this regard should be borne by the PMC consultant.
Ø
In PMC model contracts - responsibility of measurement
and billing has been assigned to the Works Contractor.
Minimum qualification criteria
- PMC
1.
Should have paid the cost of tender document
& EMD
2.
Should be a valid, legal and duly registered
incorporated entity individual /firm /society /company /valid JV/consortium
3.
Should not have been blacklisted
4.
should not have conflict of interest
5.
Technical eligibility as follows.
Minimum value of single work completed
or substantially completed (80%) in previous 5 financial years & current
financial year till the tender submission date
|
35% of the estimated cost of PMC tender -
completed work for Railway/Metro/Central Govt/State Govt/PSU
|
Payments recd from consultancy contracts
during the last 3 financial years and current financial year till the tender
submission date
|
150 % of the estimated cost of PMC tender
- completed work for Railway/Metro/Central Govt/State Govt/PSU
|
Conclusion:
v
Amendments to the extant codal provisions in
Engineering Code and Finance code can be undertaken after the PMC policy is
introduced and sufficient experience gained.
v
Till then, suitable clauses have been
incorporated in the Model tender document to take care of deviations from the
extant clauses, applicable to the Works Contracts.
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