Custody Stores
Consists of items obtained for the Mechanical Dept for the construction of Rolling Stock sanctioned under RSP
Received directly by Mechanical Dept.
Payments made by the Workshop Accounts Officer
Responsibility of proper numerical records of Receipts, Issues & balance are kept by the Mechanical Dept
But Responsibility of safe custody of Custody Stores, by the Stores Dept attached to the Production Unit /Workshop.
Periodical check of Stock cards & Material Schedules is exercised by the ASVs with copies of receipts and issue notes received by them.
Accountal
Debit to the cost to Work in question.
Credit to the Purchase Suspense
On Receipt:
Receipt Notes - prepared in 4 foils printed on different color than those in use of Stores Dept for easy identification.
Distribution of 4 copies
1st copy - Office copy
2nd copy - Firm (who supplies the stores)
3rd copy - Workshop Accounts Office
4th copy - Workshop Progress Office ( as an intimation that stores can be drawn when needed, when the particulars of receipt of stores are entered on the copy of Material Schedule.
On Issue:
Authority: Pink Issue tickets/Pink Workshop Issue Notes signed by the Supervisor.
4 copies
1st copy - Office copy
2nd, 3rd & 4th - Sent to DMS/DSK who checks them with Pink Issue Ticket, sign all 3 copies and return 3rd and 4th to Workshop SSE and retain 2nd copy as Stores Dept copy
3rd copy - Mechanical Dept
4th copy - Accounts Office.
Note: However, due to computerization (iMMS), the above procedure may be simplified/customised accordingly.
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