Cash Remittance Note
Station Accounts - Without books
2016 - 5 marks
·
CR
(Cash Remittance) Note is the Remittance Note used by the Station
Masters for sending the cash, Cheques & Vouchers to the Cash Office
·
Serially
numbered and bound in Book.
·
Prepared
in 3 foils.
o First -Block Foil - Retained with the Station Master.
o Second - Counter foil sent to the Traffic
Accounts office by the Cashier . duly stamped with the office seal and signed
by the Cashier and the Cash witness and return the same to the Station Master. The
same should be attached to the respective Block foil.
o Third - Outermost foil passing to the
Traffic Accounts Office
·
Only One C R Note - for remittance of all the cash received at
the Station from all Sources.
·
Erasures/alterations
in the CR Note are totally forbidden. If
it is required, fresh one is prepared duly cancel the incorrect one.
·
Reverse
side of CR Note - Details of Currency notes, cheques & Vouchers which
represent cash should be noted. If space is not sufficient, a separate memo
should be prepared in manuscript.
·
Must be personally signed by the Station Master or authorized
person and stamped with his station cash seal.
·
A memo of vouchers must invariably be prepared separately for
goods and coaching vouchers. The memo of vouchers, together with the vouchers,
should be placed in an envelope which should be sealed and the total amount of
the vouchers enclosed should be clearly recorded on the outside of the cover.
·
The number of the cash bag in which the cash is remitted should be
entered on all the three foils of the cash remittance note.
·
Nil CR Note - prepared with the word NIL on CR, if there is no cash.
·
Responsibility of Traffic Cash witness - Signing the counterfoils
of CR note and see the entries of the CR
notes are correctly made in the Cash Office records.
·
If a cash receipt is not received back in time, the Station Master
should immediately report its non-receipt to the Cashier.
·
The credit on account of cash and vouchers should be taken in the
balance sheet on the basis of the cash receipts received from the Cashier and
not on the basis of remittances.
Procedure - Railway
Stations/out agencies permitted to pay their cash collections direct to nearest
authorised Bank:
·
Each remittance should be sent to the authorized Bank with the book
of TR
Notes (Treasury Remittance Notes) printed in blue paper in the proforma appearing at Appendix
XXIV/E
·
TR note containes - 3 foils.
·
The Bank, will write in words at the foot of each form for the
amount received, will retain the third foil and return the book with first and
second foils duly signed.
·
The foil bearing the signature of the said officer should be sent
to the Cashier along with the cash remittance note.
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