AOB - Accounts Office Balance sheet

 

Accounts Office Balance Sheet (AOB)  

Purpose:

To watch the realization of credit notes or voucher facilities extended to Governments or Private parties in lieu of cash/cheque. 

• Prepared in the Traffic Accounts Office (TAO) 

 

•  To account for the  Carriage Bills(prepared in connection with Credit Notes etc. tendered at stations in lieu of cash into an account and 

 

• watching their realization from the parties concerned as well as for incorporation into accounts.   

 

• The traffic cash received otherwise than through station Balance Sheets (Eg: workshop profits, advertisements fees, sale of coupons to the Tourist agents, etc.). 

 

•  Misc bills related to railway material carried for departmental works. RMC - Railway Material Consignment. 

 

• Similar to the Bills Receivable Account in Commercial Bookkeeping 

 

• Form No. A 2923    

 

• Separately for Coaching traffic and Goods traffic

 

• Debits - Vouchers received in the TAO - Traffic Accounts Office  

 

• Credits - Realisation of the above vouchers (Either by Cheques from State Govts / PAO or Adjustment (Defence and Postal) 

 

• Accounting heads operated are AG suspense/M Remittance 

 

• Closing Balance: Represents the unrealized carriage bills and the value of vouchers yet to be billed.  

 

• Closing Balance: Always Debit

Key points for MCQ: 

1. AOB stands for Accounts Office Balance sheet 

2. Prepared in TAO 

3. TAO stands for Traffic Accounts Office 

4. Form No. A 2923 

5. Separately for Coaching traffic and Goods traffic 

6. Purpose: To watch the realization of credit notes or voucher facilities extended to Governments or Private parties in lieu of cash/cheque. 

7. Accounts head operated are - AG Suspense and M Remittance 

8. Closing Balance: Unrealized carriage bills and the value of vouchers are yet to be billed 

9. RMC stands for Railway Material Consignment 

10. AOB - Similar to Bills Receivable Account in Commercial Accounts 

11. Closing Balance: Always Debit Balance

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Differences between questions - Station Accounts 2016 (Without books)

Differences between questions - 

Station Accounts 2016 (Without books)

4.   Distinguish between the following pair of words (5x4 marks)

     i.           i.        Left luggage and Lost property

DIFFERENCES BETWEEN

S.N.	Left luggage	Lost property
1	Tendered by passengers for temporary custody at stations, authorized to receive it.	Consignment., etc,  lost or unclaimed, other than booked consignments, found at Railway premises or in Trains
2	Left luggage ticket is issued to passengers describing the articles so tendered in the prescribed form.	All lost or unbooked articles found by  or made over to Station staff are immediately entered in lost Property register.
3	Left luggage is returned to the passengers on receipt of prescribed charges based on the time.	If claimed and identified later, to the satisfaction of the Station Master, it may be delivered to the owner on payment by him of storage charges at the rates given in the tariff. Lost property not claimed is sent to be Lost Property Office under “Free invoice Way bill”

    ii.        Approximate Balance Sheet and Accounts Office Balance Sheet

DIFFERENCES BETWEEN

S.N.	Approximate Balance Sheet	Accounts Office Balance Sheet
1	Purpose: Prepared when the Station Balance Sheet is not received from  a Station up to the close of the accounts for the month	Purpose: To bring into account the carriage bills and watching their realization from the firms, depts. Concerned ., etc.  Also incorporates the traffic cash received otherwise than through station balance sheets (e.g., advt fees, sale of grass., etc)
2	Basis is, Returns and documents, received in the Accounts Office from the concerned station.	Basis : The Carriage bills and the Traffic cash received otherwise than through station balance shets.

   iii.        Tatkal scheme and Emergency Quota

S.N.	Tatkal Scheme	Emergency Quota
1	Literally it means Immediately	Also called as HO (Head Office/High Official  quota
2	Extra charges are levied i.e., 10 % of base fare for Second class and 30 % for all other classes	No extra charges
3	Availed by any passenger	·         Availed by certain categories of passengers who are in need. Priority for 1) Cancer patients, Central Ministers, State Ministers, MPs, MLAs, other Higher Officials as per government protocol, other sick persons, On duty staff,  elderly women, women travelling alone, pregnant women, students travelling for interviews and children who need assistance in emergency travel situations.
4	Tatkal booking opens at 10 AM for AC Classes and 11 AM for NON-AC Classes on One day in advance of the actual date of journey excluding the  date of journey	Normally application for EQ should be rendered 6 to 12 hours prior to preparation of charts.  It is notified by the zonal Railway authorities on their convenience.
5	No supporting reason is required for booking Tatkal.	Normally the reason for urgency has to be submitted to the authorities who allot the EQ.
6	No request is required to get ticket under Tatkal	Written request must be signed by a Gazetted Officer or by a VIP or a High Official from Central or State Govt.

  iv.        Demurrage and Wharfage

DIFFERENCES BETWEEN

S.N.	Demurrage	Wharfage
1	Charges levied for detention of Rolling stock beyond the authorized free time, caused either by the consignors in loading or by consignees in unloading consignments.	Charges levied after lapse of a certain period of free time on consignments awaiting dispatch or those available for delivery but not taken delivery of or not removed.
2	These are levied as penalty for detention of Rolling Stock	These are levied as penalty for use of Railways storage space

    v.        Gross Earnings and Gross Traffic Receipts.

DIFFERENCES BETWEEN

S.N.	Gross Earnings	Gross Traffic Receipts
1	Accrual is the basis.	Actual is the basis
2	Accrued during the accounting period i.e., financial year ( irrespective of whether actually realized or not)	Actually realized during the accounting period i.e., financial year. (irrespective of pertaining to previous year or next year)
3	Represents Coaching Earnings plus Goods Earnings plus Sundry Earnings ( less refunds)	Represents Gross earnings plus Traffic Suspense.
4	Conforms Commercial Accounts	Conforms Government accounts