Works Programme
Investment decisions relating to the creation, acquisition and
replacement of assets on the Railways are processed through the 3 different
Programmes
Works Programme - 4 Stages
Stage One - Formulation
of Schemes as a Part of Advance Planning:
The Works Programme is not an isolated exercise for the year but is part of a continuous planning process from the level of Division to the Railway Board.
Divisions - Plan for such works - either improvement in operations or removal of
bottlenecks etc within the Division itself.
Zonal Railway or Railway Board - Major Investment proposals which benefit a Zonal
Railway or the Indian Railways as a whole should be planned.
New Lines, GC, Doubling & Other Line capacity works - Rs. 150 Crores and above - Detailed Traffic & Engineering Surveys should be carried out.
New Marshalling yards, Goods terminals, and Tranship yards - Work study teams
should go into the actual work before the proposal.
Rate of Return - 10 % and above
When a number of works - to achieve a common objective - The ROR for the entire
scheme should be worked out.
If the Work covers two Zonal Railways, the Zonal Railway in which the major portion of the work falls should obtain figures from the contiguous /neighbouring Zonal Railway for submitting joint figures of cost and financial implication i.e., ROR to the Railway Board
Stage Two - Advance Scrutiny of major schemes before PWP
All schemes costing Rs. 20 lakhs or above - worked out comprehensively with full details such as
1. Technical features
2. Cost break-up
3. Benefits expected to accrue
4. ROR
5. Sketch map
Zonal Railways ensured that the cost of the project has been arrived at after the
fullest possible investigation incl: ROR.
After being scrutinized by the Railway Board, the Zonal Railways should be advised of
the acceptance with or without any modifications for inclusion in the PWP.
Track Renewal works - Rs. 20 lakhs and above - Proposals should comprise 1) Traffic density 2) Age of Track 3) Condition of Track components. These are initially scrutinized keeping in view the availability of P.Way materials, Progress of works already sanctioned etc, before inclusion in the PWP.
Stage Three - PWP -
Preliminary Works Programme
PCE - Principal Chief Engineer - Responsible for preparation & submission of PWP in Zonal Railway. The overall priorities within the ceilings given
by the Railway Board - fixed by PCE duly consulting GM and other PHODs
The Railway Board laid down the financial limits under Various Plan Heads.
Zonal Railways has to make out their programmes for the following year duly
vetted by the PFA.
Permissible Cost (PC) = Ceiling (C) X Norms (N) -
Throw Forward (TF)
Ceiling = The Lumpsum Grant allocated to a particular Division.
Norms = Likely Period of completion of works as per Norms stipulated by the Railway
Board for PWP.
Throw Forward = Throw Forward of ongoing works under Each Plan Head.
June / July Each Year -
Railway Board should convey the total outlay under each Plan Head within which
the Works Programme should be framed by the Zonal Railway.
Preference should be given to Works in Progress.
Definition of Works in Progress: A work which has been sanctioned and for which funds have been allotted whether in the original or supplementary budget of a year should be
treated as a "work in progress" for the next year.
Select the New works which are expected to yield the maximum benefit (ROR) to the
Railway.
1st September or any date fixed by the Board - Submission of PWP to
the Railway Board with a proper financial appraisal of each work together with
comments of PFA.
Project cost - Based on firm data both as to quantity and rates at current price
levels. Also, consider the increase in prices during the intervening
period between PWP and FWP. But no other increase on account of change in
the scope of the Project should be allowed.
Each investment proposal should be accompanied by a detailed plan showing the scheduling of the project to match the traffic requirements and the financial outlay proposed for the year - for realistic funds allocation by the Railway Board.
The Works Programme is compiled in the following format:-
Form E. 618 Works Programme 2020-21
Demand
No............................... (Figures in thousands of rupees)
Note :--Years have been shown in the form for the purpose of illustration.
Stage IV - Final Works Programme - FWP
After examining the Individual Railways PWP and discussions with the GMs, the Railway Board will decide the works which should be undertaken during the following years' FWP.
The Zonal Railways will modify their PWPs as a result of the Railway Board's decision and send their FWP to the Railway Board by the stipulated date.
The Demand shall be for gross expenditure, the credits or recoveries being shown in the form of footnotes to Demands.
FWP 2020-21 Salient features:
The focus should be on the completion of already sanctioned works (Works in
Progress) so as to complete them in a time-bound manner and utilize the
investment made by Railways.
Review of works which are sanctioned, but not commenced till now in spite of a lapse of
considerable time. Such works might have lost relevance in the present
scenario and need to be dropped.
New Work should be proposed only - When the proposed work cannot be deferred
for next year.
New works shall be sanctioned only as "Umbrella Work" Click for the article
Zonal Railways should limit their works proposals, as the new Umbrellas shall generally be lower than the previous year by at least 50% (except for Safety works)
IRPSM
Ø Full form is “Indian Railways Projects Sanctions & Management.
Ø That means it has two broad divisions. 1) Sanctioning
of new projects i.e., Works Programme and 2) Management/Monitoring of such sanctioned Projects.
Ø Web-based application i.e., usable only with an internet connection and uses HTTP (Hyper-Text Transfer Protocol) as its primary communication protocol.
Ø Developed by CRIS, New Delhi ( All the system administration functions, viz Operating
System, Database, Application Server besides day to day operation – the responsibility of CRIS)
OBJECTS OF IRPSM
Ø Online creation
and forwarding of “NEW WORKS” proposals from the Zonal Railways and Production
Units to the Railway Board duly replacing the existing manual system.
Ø Modifications to the “Works in Progress”
Ø Printing of Works program, Pink Book, and other sanction books after sanction by the
Railway Board.
Ø Monthly updation of the status of various works by Executing agencies like Sr.DEN, Sr.DOM, etc.
Ø Monitoring of all Works/Projects.
TYPES OF USERS
List of Plan Heads and Plan Head Co-ordinators
IRPSM @ DIVISIONAL LEVEL
Ø Creation of “New Works” proposal with justification & Abstract Cost.
Ø Forward to Finance (Sr.DFM) for vetting
Ø Sanction of Proposal - by DRM (if within DRM powers)
Ø Forwarding of proposals to Zonal Railway ( If beyond DRM’s powers)
Ø Adding all the Works sanctioned under DRM powers – to the list of “IN PROGRESS” works in IRPSM.
Ø Assigned unique Project ID as explained below.
Ø Reporting of status every month for each work by the respective Executive Agency.
Ø Generation & Printing (if desired only) of Works Programme report.
IRPSM @ ZONAL RAILWAY
LEVEL
Ø Examination and processing of “New Works' proposals as received from Divisions will be
forwarded by CPDE – Chief Planning & Designs Engineer the respective Zonal
Plan Head Coordinators.
Ø Creation of “New Works” proposals.
Ø Forward to Finance (PFA) for vetting.
Ø The vetted proposals forwarded by Plan Head Coordinators will be checked and then
forwarded to GM through PCE for Sanction.
Ø Sanction of Proposal - by GM (if within GM powers)
Ø Forwarding of proposals to Railway Board ( If beyond GM powers)
Ø Adding all the Works sanctioned under GM powers – to the list of “IN PROGRESS” works in IRPSM.
Ø Assigned unique Project ID as explained below.
Ø Defining Funds availability & Sanction limits for Zonal Railway HQ & Divisions.
Ø Reporting of status every month for each work by the respective Executive Agency.
Ø Generation & Printing (if desired only) of Works Programme report.
IRPSM @ Railway Board
Level
Ø Forwarding of proposals received from Zonal Railways by EDCE(G) to Nodal Directorates for respective Plan Heads.
Ø Online shortlisting, Recommending & Forwarding to EDCE(G)
Ø Above 5 Crores each - Proposals forwarded by Nodal Directorates to EDF(X) – I & II
for Finance Concurrence.
Ø Below 5 Crores each – Online shortlisting, recommending & forwarding to EDCE(G) by Nodal Directorates through concerned AMs (Additional Members) for Plan Heads.
Ø Compilation of all shortlisted proposals (Below 5 Crores each) by EDCE(G) for a meeting of AM’s committee
Ø At any time, ONLINE YELLOW SLIP can be attached online and files can be moved out of the normal path for consultation. All yellow slip communications will be kept off the general record. provision for the off-the-record consultation on Proposals.
Ø Such shortlisted & recommended proposals for each Plan Head with On line consent and remarks of Finance will be processed by Nodal Directorates through EDCE(G) on the file for approval of the Board & Hon’ble Minister for Railways.
Ø Assigned unique Project ID as explained below.
UNIQUE PROJECT ID - 14 DIGIT
UNIQUE PROJECT ID - 14 DIGIT -
an example of Staff Welfare Works (Plan Head 51) Sanctioned by GM in Mumbai Division of Central Railway in the year 2023-24
·
Hence Project ID for the above work is “01025123300007”
·
Without a Unique Project ID: Work will not have any sanctity of Sanction
·
Unique Project ID: Shall be mentioned Plan, Estimates, Tenders, Contracts, Measurement Book, Bills etc
ADVANTAGES OF IRPSM
Ø A paperless office. All files will move online without the involvement of physical
files.
Ø Completely reduce the transit time of files from one office to another. Proposals
reach the Board's office within no time.
Ø All requisite justification, plans, drawings, sanctions, and permissions will be attached to
the proposals.
Ø Online monitoring of the work in progress of all the works.
·
Source: Railway Board letter dated 11.08.2023
Works in Progress:
·
Priority should be given.
·
Complete them in time bound manner.
·
Timely Utilization of Investments
·
The object is to reduce throw-forward liabilities
·
Zero-based Review: A review should be done for works that have been sanctioned but have yet to commence in spite of a lapse of considerable time. Because they may be lost relevance in the present scenario and need to be dropped.
New Works:
·
Secondary
·
Proposed only if deferring the same is not possible
·
Sanctioned as Umbrella Works only
Umbrella works
·
Introduced in the year 2018-19
·
Railway Board Letter No. 2017/CE-I/WP/2018-19/1pt. Dated 19.07.2018, 30.09.2019, 14.10.2022, 27.10.2022, 30.01.2023 & 28.03.2023
Umbrella Works - Railway Board letters - Steps to browse
·
The New works - Sanctioned only as Umbrella Works
·
Name & Cost - finalized by the Nodal Directorate in RB (duly consulting with the other concerned Directorates and associate finance.
·
Plan Head Coordinators (at Railway Board) will communicate the tentative Zonal Railway-wise distribution/break-up outlay against Umbrella Works
·
The above exercise should be completed by D+7 days from the Pink Book uploading
·
After receiving the tentative outlay against Umbrella Works, the Zonal Railways may process the New Works as Umbrella Works through IRPSM.
·
Proposal stage - Zonal-level Concurrence is not necessary. But a copy of the proposal should be endorsed to Associate Finance for further action.
·
Process in IRPSM - Indian Railways Projects Sanction & Management.
The proposal under Umbrella work
Plan Heads - Groups
Lapsable Period - Plan Heads
Unutilized provision of Umbrella works - Lapse
Target Dates for FY 2024-25 - Submission of FWP to Railway Board
Group A & B Plan Heads - Nodal EDs (Executive Directors in SAG Rank) in RB
Group A Plan Heads ( Total 5 )
Group B Plan Heads ( Total 13)
Key points for MCQ - Works Programme 2024-25
1.
Priority to Works in Progress ( compare to New Works)
2.
Umbrella Works - Introduced in the 2018-19 year
3.
Works Programme - Processed through IRPSM
4.
IRPSM stands for Indian Railways Projects Sanction & Management
5.
D + 7 days - PH Coordinators at RB will communicate the tentative Zonal Railways distribution/break-up of outlay against Umbrella works from the PB uploading.
6.
PB stands for Pink Book
7.
Proposal stage - Finance Concurrence not required
8.
New Works - Sanctioned as Umbrella Works only
9.
Plan Heads - divided - Group A (5), Group B (13) & Others (9)
10.
Total Plan Heads - 27
11.
Lapsable period - Group A Plan Heads - Same Financial Year
12.
Lapsable period - Group B Plan Heads - Next Financial Year
13.
Works Programme 2024-25 - Last Date - Volume I (Works in Progress)
& Volume III (Other volumes) - 15.12.2023
14.
Works Programme 2024-25 - Last Date - Volume II (New Works ) -
01.12.2023
End