Custody Stores

 Custody Stores

• Consists of items obtained for the Mechanical Dept for the construction of Rolling Stock sanctioned under RSP

• Received directly by Mechanical Dept.

• Payments made by the Workshop Accounts Officer

• Responsibility of proper numerical records of Receipts, Issues & balance are kept by the Mechanical Dept

• But Responsibility of safe custody of Custody Stores,  by the Stores Dept attached to the Production Unit /Workshop.

• Periodical check of Stock cards & Material Schedules is exercised by the ASVs with copies of receipts and issue notes received by them. 

Accountal 

• Debit to the cost to Work in question.

• Credit to the Purchase Suspense

On Receipt: 

• Receipt Notes - prepared in 4 foils printed on different color than those in use of Stores Dept for easy identification. 

• Distribution of 4 copies

• 1st copy  -  Office copy

• 2nd copy - Firm (who supplies the stores)

• 3rd copy - Workshop Accounts Office 

• 4th copy - Workshop Progress Office ( as an intimation that stores can be drawn when needed, when the particulars of receipt of stores are entered on the copy of Material Schedule. 

On Issue: 

• Authority: Pink Issue tickets/Pink Workshop Issue Notes signed by the Supervisor. 

• 4 copies

• 1st copy - Office copy

• 2nd, 3rd & 4th  -  Sent to DMS/DSK who checks them with Pink Issue Ticket, sign all 3 copies and return 3rd and 4th to Workshop SSE and retain 2nd copy as Stores Dept copy

• 3rd copy - Mechanical Dept

• 4th copy - Accounts Office. 

Note: However, due to computerization (iMMS), the above procedure may be simplified/customised accordingly.

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