Quotations - Dispensing with calling of Tenders
·
for
works which are urgent in nature and to accept offers received in response to
quotations.
Delegation of Powers as
per MSOP - Item 5 (f) of Works Matters Part A
Authority: Railway Board Letter dated 05.03.2009 & 06.10.2010.
Other Important Points as per MSOP
1.
Finance concurrence is necessary except for work
is of urgent nature and directly related to safe running of trains.
2. Exercised by the officers with their own
administrative approval and no separate administrative approval is necessary.
3. The powers should be exercised sparingly.
4. The circumstances under which quotations have
to be called should be spelt out.
5. Provision
in Sanctioned estimate.
6. The work should not be split up for the
purpose of bringing it within the ambit of this dispensation
7. Should not
be for fancy items (expensive, but of low utility)
8. For works which are urgent in nature.
9. At least 3 well experienced
contacters/agencies. They need not
necessarily borne in the Approved list.
10.
A Register
showing the full particulars of works authorized through quotations shall be
maintained by the officer and shall be sent to associate finance while seeking
their concurrence.
11.
Cross
utilization of powers of equivalent officers in a division/single
administrative unit shall not be allowed.
12.
Notice period of at least 7 days from the
date of NIQ (Notice inviting Quotation)
13.
In case of
emergency, the period can be reduced with approval of the authority accepting
quotation.
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