Question papers - Stores Accounts

Stores Accounts (With Books) 2006

SBR 

Time allowed : 3 Hours                                                                                       Maximum Marks: 100

Note: Answer FIVE questions only. Candidates for section Officer ( Accounts ) should attempt any ONE question from Group A & any FOUR questions from Group B. Candidates for Inspector of Stores Accounts should attempt any ONE question from Group A and any FOUR questions from Group C. All questions carry equal marks.

GROUP A (for both SOA & ISA)

1.    (a) "Departmental stock verification is as important as the verification of stock by Accounts

             department for efficient inventory management." Discuss.

        (b) " Accounts department has its own mechanism to ensure that the interests of Railway are protected while auctioning railway materials." Discuss.

2.     Describe the various stages and steps involved in the receipt of stores in Railway Stores Depot and    

        it's accountal in Stores Accounts office. What steps are to be taken in Accounts office to adjust the

        shortages/excesses detected by stock verifier?

GROUP B

(For Section Officer Accounts only)

3.     (a) Name 3 items each from Group 65, Group 67 and Group 78 which are to be procured through

         DGS&D, quoting the para and relevant appendix of Stores Code.

         (b) Describe in brief, the procedure for check and accountal of DGS&D bills.

4.      Write short notes on any FOUR:

         (a) Book examination clause

         (b) Severable contract

         (c) Imprest stores

         (d) Stock Adjustment Account

         (e) Risk purchase

5. Distinguish between any FOUR:

       (a) Rate contract and Running contract

       (b) Late tenders and Delayed tenders

       (c) Movable surplus and Dead surplus

       (d) Stock items and Non-stock items

       (e) Service tax & VAT

6. Explain the procedure and components of stores budget estimate. How is it connected to the Revenue budgeted of a Zonal Railway?

7. What are the recent guidelines for breaking cartel formation of firms?suppliers? What additional measures can be taken by your Zonal Railway keeping the local conditions in view?

GROUP C (For ISA only)

8. (a)  What are the salient features verification, of articles of furniture, with certain  

          subordinates like loco inspectors?

    (b) What action should be taken for verification of small tools and Hand ools with a 

          permanent way inspector?

    (c) What are the General instructions regarding depot verification of material under  

         issue or receipt?

    (d) What are the general guidelines to be kept in view while weighing or measuring

         stock by Stock Verifier.

9. Write short notes on any FOUR

       

a)    Narrative Report

b)    Adjustment memo

c)    Accounts note

d)    Field Book

e)    Returned stores

f)     Valuation of Boiler tube

10. Distinguish between any FOUR:

a)    Pairing of Issue Notes & Pairing of Gate Pass.

b)    Minimum stock & Maximum stock

c)    Engineering Plant Reserve & MAS Account

d)    WMS & Stores Suspense

e)    Numerical ledger & Priced Ledger

f)     Price List Rate & Average Book Rate

11. What are the duties of Accounts Stock Verifiers? What are the statements to be

      submitted by the ASV's  after completion of stock verification?

12. What items does a stock verifier check at fuelling point/RCD? Suggest measures to control losses arising out of handling of tank wagons and its decanting in the Railway consumer depot.

Stores Accounts (Without Books) 2006

SXR (Without Books)

Group A (for both SOA & ISA)

1.    Describe the various duties of inspector of Store Accounts. What are the registers he is supposed to maintain to effectively perform the assigned duties? How can they be used for optimizing inventory balance?

2.    Heavy inventory is a drain on the resources of the organization. in this context discuss the utility of ABC analysis and VED analysis of inventory control techniques.

Group B (for SOA only)

3.  The complaints of delay in the payment of bills for stores supplied cause a lot of botheration to the FA&CAO. What are the main factors leading to delay in the Stores as well as in the Accounts office? What steps are necessary to eliminate such factors so as to avoid delays in payment?

4. What is Letter of Credit? Who are parties to a letter of credit? What are the items included in a letter of credit? Discuss briefly the benefits of letter of credit.

5. What is VAT ? How is it computed and in what way it is different from Sales tax? What are the existing Rates under VAT?

6. What is ECS? How EFT is utilised in the railways to effect payments to suppliers and contractors? What are the limitations of EFT and how can these be overcome?

7.  Write short notes on any Four:
  

a)  PVC in store Contracts

b)  Bullet tenders

c)  Deposit Miscellaneous Account

d)  Stores in transit

e)  Liquidated Damages

f)   Purchase preferences

Group C (for ISA only)

8. What are stock sheets? indicate at least five instructions to be kept in view while preparing the same. how are they disposed in the Accounts office?

9. Write short notes on any Four:

a)    Bin Card

b)    DMTR

c)    Survey reports

d)    T&P register

e)    Surplus stores

f)     Ground rent

10.    Who is responsible for the sale of railway stores? What are the items to be sold at the point of generation and why? Enumerate minimum 6 Suggestions to increase the scrap in railways.

11. Distinguish between any Four:

a)    Railway receipt & Parcel way bill

b)    FIFO & LIFO

c)    Earnest money & Security deposit

d)    Tender sale & Direct sale

e)    Depot transfer issues

f)     Finance vetting & Finance concurrence

12. What is the procedure of witnessing deliveries in auction? What are the test-check items by ISA at Sale delivery point?

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Stores Accounts (with Books) 2010

AAS (With Books)

Group A (for SOA & ISA)

1. How are Budget estimates and revised estimates prepared for stores departments ? How is the stores budget related to revenue Budget of the railway?

2. State the stages of checks to be carried out during stock verification of PWI's depot.

Group B (for SOA only)

3. tender opening is witnessed by accounts representative at the time of opening of tender.

Group C (for ISA only)

9. What are the general rules for opening and closing of wards ?

10. Gate pass is an important document in ensuring issue and use of material. Please elaborate.

11. how is the demand for a stock item assessed in the annual review system? Explain the maxima-minima system of recouping stores.

12.

a)    What are the categories into which railway scrap is generally classified?

b)    What will be the Classification of the following scrap items?

                 i) released P-way fittings like dog spikes and screws

                ii) Rail 90 lb

               iii) Cut pieces of 50 x 12 mm flats, 0.5 to 0.75 m in length

               iv) Condemned axles of wagons

                v) Armature windings of condemned electric locos

13. What are the various documents to be maintained in a receipt section to ensure timely receipt and accountal of stores? What action should be taken if pre-inspected materials don't prima-facie appear as per order description?

14. Different between Inactive, Surplus and Over-stocked items. What steps be taken to prevent accumulation and to effect reduction of balances of the above categories of store?

*****

Stores Accounts (Without Books) 2010

ZAS (2010) (without books)

Group A (for both SOA & ISA )

1. Inspectors of store accounts play an important role in inventory managment of the railways. Elaborate the statement, in reference to roles, an ISA is expected to play in the course of performing his duties.

2. Sale of scrap has become an important function of stores department. SVs and ISAs play a major role in the scheme of selling of scrap. Elucidate the role of SV and ISA in the total procedure of sale of scrap.       

GROUP B (for SOA only)

3."E-tendering will play a major role in the near future." State the main features of e-tendering.

GROUP C (for ISA only)

8. Write short notes on any FOUR:

   a) Field book

   b)Surplus store

   c) Material received without any documents

   d)Reserve price

   e)Stores on loan from other Railway

9.Distinguish between any FOUR:

   a)Special store and surplus store

   b)Dead surplus and Moveable SURPLUS

   c)Liquidated damages and General damages

   d) Earnest money and Security deposit

   e)SINT (purchase) and SINT (Depot transfer)

10. What are the duties of a Depot Store Keeper?

11.What is the composition and role of survey Committee for scraps? What are the advantages and disadvantages of sale of scrap by tender and by auction?

12.Under what circumstances Departmental Stock verification done? How are the discrepancies noticed during departmental verification of stores, sorted out?

*****

Stores Accounts (with Books) 2012

SGX

GROUP A (for SOA & ISA)

1. How is planning of Stores and Supplies done? How many types of Stores have been categorized? What are the standards of financial property to be observed during Stores Purchases.

2. What is the procedure for preparation of Stores budget? What can be optimum Stores Budget? What role does turn-over-ratio play in Stores Purchases?

GROUP B (for SOA only)

3. What is Auction & Scrap disposal Procedure? How is 'Reserve Price' determined? What is the role of accounts representative in Auction?

4. What is the procedure for 'receipt' & 'issue' of stores to workshops? How is adjustment of difference in Actual & Approximate cost of Workshop manufacture done?

5. What are Transfer Certificates? How are these posted in the Stores journal and incorporated in 'Capital Account'?

6. What are 'Imprest Stores'? How is recoupment schedule prepared? What is the role pf Accounts Officer in this regard?

7. Write short notes on:-(any four)

   (i) Stores-in-Transit

   (ii) Letter of credit

   (iii) Stock Adjustment Account

   (iv) Prorietary Certificate

   (v) Non-Stock Indents

8. What are the checks to be observed during Stores bill passing? Is there any way to expedite this procedure?

GROUP C (for ISA only)

9. What are the duties of inspector of Stores Accounts? What are the documents required to be maintained by ISAs?

10. what is a stock sheet? what are the important points of scrutiny at the time os stock verification? what is the procedure for accountal of stock verification sheet?

11. What are 'returned stores'? What is the role of ISA & Stock Verifier in effective supervision and accountal of 'Returned stores'

12. What is a Depot Ledger? How is the posting in Depot Ledger done? How does it help in recoupment of stores?

13. Write short notes on any four :-

(i)    Material at site Account

(ii)   Sale of scrap rails

(iii)  Numerical ledger

(iv)  Condemnation os stores

(vi)  Field Book

14. What is reverse auction? can this procedure be used in Railways Tendering system?

*****

Stores Accounts (without Books) 2012

SGY ( Without Books) 2012

Group A (for both SOA & ISA)

1. Inventory Management System followed in indian Railways is an effective system. it avoids unnecessary accumulation of stores & blocking of capital." Please Comment.

2. How effective is the tendering system of stores procurement which is followed in Railways? Has 'E' tendering played an important role? What is the scope for improvement ?

Group B (for SOA only)

3. How many types of Contracts are used in stores procurement? Describe three major types of contracts. What internal checks need to be exercised by Account Office in this regard during contact management?

4. What is the rate contract ? How can it be helpful in management of Inventory?

5. What is the method of preparing Indent ? What checks are exercised while scrutinizing Indents in Accounts Office ?

6. How is procurement of Engineering Stores done ? How is it different from normal stores procurement?

7. Write short notes on any four :-

(i)    Purchase preference

(ii)   Performance Bank Guarantee

(iii)  Certification of Funds

(iv)  Custody stores

(v)   Engineering Plant Reserve

8. What is the use of Price Variation clause (PVC) in stores Contracts? Does it always protect railway's financial interest? Is there any alternative method?

Group C (for ISA only)

9. What is the procedure followed in Issue of stores ? How are Issues examined by Stores Accounts Office?

10. What are surplus stores ? How is revaluation of surplus stores done ? What measures can be taken to control surplus stores ?

11. What is a price ledger ? How is reconciliation of price ledger with General Books done ?

12. What is the accountal procedure for purchase suspense ? How does it affect overall Inventory Management ?

13. Write short notes on any four :-

(i)    Bin Card

(ii)   Accounts Note

(iii)  Dead Surplus

(iv)  Turn-over-Ratio

(v)   Management Information System

14. What is a survey committee and why is it formed? How can it safeguard railway's financial interest?