SMS - Stores Monthly Summary

S M S - Stores Monthly Summary

·         SMS is the summary of all store transactions about Stores issued from Stores Depots to the Consumers /consignees (various executives) during the month.

·         Contains particulars like Depot, Ward, Voucher No., Date of issue, P L (Price List) No, consignee code, Quantity drawn, Rate and Total value debited.

·         Also gives Allocation code and totals for Department and Division.

OBJECTIVE:   

·         To Bring into account, all the Stores Transactions (issues and receipts) about the Zone ( say S C Rly) for stock items, which are booked to Capital P (20-7100) – Stores Suspense Under Demand No.16.

·         Through SMS JV, the above transactions clubbed into FMIS, so the JV is incorporated in the Account Current wherever required.

·         Once the final processing is complete at EDP/SC, the reports generated and sent to WAO’s Offices are as follows.

1.      Transaction Ledger

2.      Stores Monthly Summary

3.      S A A/c (Stock Adjustment )

4.      SINT  A/c ( Stores in Transit)

5.      Sales A/c

6.      Class Ledger

7.      OB (quarterly)

8.      Multi depot print out ( for COS office use)

9.      Exception Report 1 – below the danger level ( for COS office use)

10.  Exception Report 2 – above danger level ( for COS office use)

11.  Exception Report 3 – Out of stock (for COS office use)

·         After the generation of the above reports, SMS JV is generated.

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